Complete Instructions for Administrative and Expedited Reviews

PART I - General instructions

  1. Please use the Word application form provided below.
  2. Complete the form as per instructions, making sure to include all materials (e.g., recruiting flyers, emails, documents, announcements, surveys, stimuli etc.) that will be presented to participants.
  3. The project title is the title you will use for SONA unless you specify another title to post on SONA. If you wish to use a different title on SONA, include that title in parentheses after the project title. For example, “The role of common fate in the prevalence and effects of public attributions to discrimination (Creativity at CSUSB).” The text outside of parentheses is the actual title of the project. The title in parentheses is the title that the author proposes to use on SONA. The SONA title corresponds with the information provided to participants about the task they will complete (a test of creativity) and the ostensible purpose of the study (the degree of creativity about students at CSUSB).
  4. Paste an electronic signature in page 4 or print the signature page (page 4) and if necessary the physician page (page 5). You can print off more pages if there are not enough signature lines. Have all researchers/physicians sign these pages then leave the signed page(s) in the IRB mailbox. We do not want hard copies of anything other than the signature page(s).
  5. Send the full application as a single MSWord document by email to PSYC.IRB@csusb.edu. Please send all pages of this application, including completed items 1 to 15 and all attachments in this file (Recruiting materials, informed consent statement, debriefing or post-study information form, questionnaires and other materials used in the study).

PART II - Specific Instructions

Consent Form Requirements

The consent form should be pasted into the application. We will add the letter head, signature line for the participants, and the approval stamp. Your consent form must contain the following information:

  1. An Approval Statement that refers to the Department of Psychology Sub-Committee of the IRB at CSUSB, not the IRB Committee.
    • Wording example: “This study has been approved by the Department of Psychology Institutional Review Board Sub-Committee of the California State University, San Bernardino, and a copy of the official Psychology IRB stamp of approval should appear on this consent form. The University requires that you give your consent before participating in this study.”
  2. Description of Research: Describe what the participants will need to do in the study.
    • Wording example: “You will be given information about a job advertisement and the application materials for an applicant who applied for the position, including a picture obtained from a social networking site. Social networking sites, like Facebook or MySpace, allow for individuals to share pictures of themselves and their interests over the internet. You will be asked questions about your own feelings regarding hiring the individuals for the job. When you complete the rating task, you will receive a debriefing statement describing the study in more detail.”
  3. Statement of Time Requirements of Participation is required.
    • Wording example: “Altogether this study should take 20-30 minutes to complete.”
  4. A Risk and Benefit Statement.
    • Wording example: (when no risks or benefits): “This study involves no risks beyond those routinely encountered in daily life, nor any direct benefits to you as a participant [other than extra credit for one of your psychology courses].”
  5. Statement about credit given if applicable.
    • Wording example: : “If you are a CSUSB student, you may receive X points of extra credit in a selected Psychology class at your instructor’s discretion.”
  6. Voluntary Participation Statement.
    • Wording example: “Your participation in this study is entirely voluntary. You are free to withdraw your participation at any time during the study, or refuse to answer any specific question, without penalty or withdrawal of benefit to which you are otherwise entitled.”
  7. Anonymity or Confidentiality Statement.
    • Wording example for Anonymity (i.e., if no identifying information is requested): “As no identifying information will be collected, your name cannot be connected with your responses and hence your data will remain completely anonymous.”
    • Wording Example for non-anonymity (i.e., if identifying information is requested): “You will be asked to provide your name and/or SONA ID for extra credit points. This information will be stored separately from your survey responses so to protect the anonymity of your responses.”
  8. Statement about Data Storage and Dissemination:
    • Where data will be stored?
      Wording example: “in password protected computers in a locked lab and only the researchers will be able to access the data”
    • What will be done with the data?
      Wording example: “The results from this study will be included in X’s MA thesis and submitted for publication to a scientific journal.”
    • How long the data will be kept before they are destroyed?
      Wording example: “Data will be destroyed 5 years after publication.”
  9. Statement about Results.
    • Wording example: “Results from this study will be available from Dr. [faculty member’s name] [faculty member’s contact info] after [date results will be available].”
  10. Questions or Concerns Statement.
    • Wording example: “If you have any questions or concerns regarding this study, please feel free to contact the Department of Psychology IRB Subcommittee at Psych.irb@csusb.edu You may also contact the Human Subjects office at California State University, San Bernardino (909) 537-7588 if you have any further questions or concerns about this study.
  11. Statement regarding student resources for studies involving potential psychological discomfort. Note: for community participants, you must provide non-student, community referrals.
    • Wording example: “It is very unlikely that any psychological harm will result from participation in this study. However, if you would like to discuss any distress you have experienced, do not hesitate to contact the CSUSB Psychological Counseling Center (909 537-5040).

Post Study Information (Debriefing Form or Post-Study Information Form)

Debriefing Form Requirements: A debriefing statement is only needed if your research included deception. The debriefing statement needs to include:

  1. A brief description of the research purpose.
  2. A brief description of what the participants did in the study.
  3. A brief description of the manipulations used (if applicable) and the deception that was used.
  4. A brief explanation of what the researchers expect to find.
  5. A brief explanation for why the deception was necessary.
  6. Brief statement regarding who participants should contact if they have questions or concerns with contact info. This contact person must be a faculty member.
  7. Brief statement regarding who participants should contact if they wish to obtain results and when these results will be available to participants. This contact person must be a faculty member.
  8. If there are possible emotional risks associated with completion of the research, then a statement about what resources are available to participants (e.g., campus Psychological Counseling Center).

Post-Study Information Form Requirements: A Post-Study Information form provides students with general information about the study’s purpose and implications even though the study did not include deception. It might also be included to provide students with information to reflect on their participation and to complete any course-based learning exercise about their participation. This form could include all the same information as above except the parts about deception.

  1. A brief description of the research purpose.
  2. A brief description of what the participants did in the study.
  3. A brief description of the manipulations used (if applicable).
  4. A brief explanation of what the researchers expect to find.
  5. Brief statement regarding who participants should contact if they have questions or concerns with contact info. This contact person must be a faculty member.
  6. Brief statement regarding who participants should contact if they wish to obtain results and when these results will be available to participants. This contact person must be a faculty member.
  7. If there are possible emotional risks associated with completion of the research, then a statement about what resources are available to participants (e.g., campus Psychological Counseling Center).

Attachments to be included in IRB Application

  1. Completed sections of MSWORD Proposal Application.
  2. You must include the consent form(s) you will be using.
  3. If your study includes any form of deception or has the potential of generating any degree of psychological discomfort, you must include a debriefing or post-study information form.
  4. You must include all participant recruitment materials (e.g., fliers, advertisements, the study description for SONA including SONA title).
  5. Letters of approval on letterhead from cooperating agencies, schools, boards of education, etc. (if applicable).
  6. Informed Assent (if applicable) forms (for children).
  7. All surveys, questionnaires, interview instruments, stimulus materials, etc.

Important Notes

If you use the MSWord version of the application, you cannot copy and paste documents with hard line breaks or other formatting. In the case where you cannot paste in your attachments, combine these attachments into a single word document and send as a separate word file. That is, you will submit two files: one with the proposal and one with all your attachments.

Ethics Training Policy

All researchers conducting research that involves human participants must complete the Collaborative Institutional Training Initiative (CITI) and provide us with an electronic copy of their CITI certificate. The new certificate(s) for researchers submitting an application must be sent with the submission of the IRB application. If you have already provided a certificate and it is still valid, please indicate the certificate due date in your IRB application request.

Principal investigators (including graduate or honor students who are working on their project) must complete the principle investigator modules (the longer version of the training).

Research assistants can complete the student (and shorter) version of the training.

Exceptions:

  1. If CITI training has been completed at another institution within the past three years, it is not required at this time. However, you must provide the IRB with a copy of your training certificate. CITI training is not required for exempt research projects.
  2. Senior lab classes in which students conduct a research study with human participants requires ethics training. This training can be provided by having the students complete the CITI training or by the course instructor giving a lecture covering the key ethics issues covered on the CITI website. A copy of this lecture (e.g., PowerPoint document) must be submitted with the IRB application.

Extra Credit Policy

Policy regarding extra credit for research

Surveys
Minutes Credit
1-29 1 unit
30-59 2 units
60-89 3 units
90-119 4 units
120-149 5 units
150-179 6 units
Lab Studies
Minutes Credit
1-29 3 units
30-59 4 units
60-89 5 units
90-119 6 units
120-149 7 units
150-179 8 units